Single Service Booking Terms & Conditions
By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that he/she:
a. has read these Booking Conditions and has the authority to and does agree to be bound by them;
c. is over 18 years of age and resident in the United Kingdom and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services;
d. accepts financial responsibility for payment of the booking on behalf of all persons detailed on the booking.
1. Booking and Paying for your Arrangements A booking is made with us when you pay us a non-refundable deposit and/or any pre-payments required at the time of booking (or full payment if you are booking within 2 months of departure) and we issue you with a booking confirmation. We reserve the right to return your deposit and decline to issue a booking confirmation at our absolute discretion. A binding contract will come into existence between you and us as soon as we have issued you with a booking confirmation that will confirm the details of your booking.
As noted above, we will require a deposit and/or pre-payments in order to accept and confirm your booking. The exact amount will depend on the arrangements you have chosen. The standard deposit is £175 per person travelling or 10% of the total value of your booking, whichever is the greater, however you will be notified of the exact deposit amount required, at the time of booking. Deposits and pre-payments are non-refundable unless we are unable to confirm the booking request.
If your confirmed arrangements include a flight, we will also issue you with an ATOL Certificate.
The balance of the cost of your arrangements (including any applicable surcharge) is usually due not less than 2 months prior to your scheduled departure, unless we advise you that payment is required earlier. If we do not receive this balance payment in full and on time, we reserve the right to treat your booking as cancelled by you in which case the cancellation charges set out clause 7 will become payable.
We accept direct payments using mobile and online banking and all major debit & credits cards (except American Express / Diners).
2. Accuracy of Names It is the responsibility of the lead person making the booking to check and ensure that titles and full names of each person travelling are provided exactly as they appear in the passport without any errors or omissions. A failure to do so may result in denied boarding and or problems and delays with security and immigration. Corrections or changes to a name are severely restricted by airlines and will incur additional fees and charges which may equal the full cost of the flight.
3. Accuracy of Advertising Material We endeavour to ensure that all the information and prices both on our website and in any advertising material that we publish are accurate, however occasionally changes and errors occur and we reserve the right to correct prices and other details in such circumstances. You must check the current price and all other details relating to the arrangements that you wish to book before you make your booking.
The information we use to arrange your travel is based on our own visits and on information supplied to us by airlines, cruise companies, accommodation providers and companies organising tours and other travel services. However, we do not own or control these services and changes can and do occur and may be made without any advance notification. The availability of some facilities and amenities in places of accommodation such as restaurants, bars, pools, beaches, kid’s clubs may be affected by local conditions such as religious observations, inclement weather, public holidays or low occupancy. Where we are informed of any changes either prior to booking or prior to travel we will endeavour to notify you.
We reserve the right to amend the price of unsold travel arrangements at any time and correct errors in the prices of confirmed travel arrangements.
4. Insurance We consider that it is very important for you to obtain adequate travel insurance and so obtaining adequate travel insurance is a condition of your contract with us. You must be satisfied that your insurance fully covers all your personal requirements including pre-existing medical conditions, cancellation charges, medical expenses and repatriation in the event of accident or illness. If you choose to travel without adequate insurance cover, we will not be liable for any losses howsoever arising, in respect of which insurance cover would otherwise have been available.
5. Special Requests Any special requests must be advised to us at the time of booking e.g. diet, room location, a particular facility at a hotel etc. You should then confirm your requests in writing. Whilst every effort will be made by us to try and arrange your reasonable special requests, we cannot guarantee that they will be fulfilled. The fact that a special request has been noted on your confirmation invoice or any other documentation or that it has been passed on to the supplier is not confirmation that the request will be met. Failure to meet any special request will not be a breach of contract on our part unless the request has been specifically confirmed by us. We do not accept bookings that are conditional upon any special request being met.
6. Cutting Your Booking Short If you are forced to return home early, we cannot refund the cost of any travel arrangements you have not used. If you cut short your booking and return home early in circumstances where you have no reasonable cause for complaint about the standard of the travel services provided we will not offer you any refund for that part of your booking not completed or be liable for any associated costs you may incur. Depending on the circumstances, your travel insurance may offer cover for curtailment and we suggest that any claim is made directly with them.
If you do have a complaint regarding your booking, please refer to clause 11.
7. If You Change or Cancel Your Booking Changes: If you wish to request a change to your booking prior to final payment the lead client must contact us to discuss this as soon as possible. Whilst we will endeavour to assist, we cannot guarantee that changes will be possible. Where we can assist, suppliers may levy cancellation and /or additional charges which will be passed on to you and which you will be required to pay. An amendment fee will also apply, depending on the changes required, of up to £75 per change, depending upon the amount of work involved; the precise amount will be confirmed to you at the time you request the change.
Cancellations: If you or any other member of your party decides to cancel your confirmed single service booking you must notify us in writing. Your notice of cancellation will only take effect when it is received in writing by us at our offices and will be effective from the date on which we receive it.
Should one or more member of a party cancel, it may increase the per person holiday price of those still travelling and you will be liable to pay this increase. Since we incur costs in cancelling your arrangements, you will have to pay the cancellation charges as follows:
Period before departure in which you notify us:
More than 61 days
Cancellation Charge: Loss of deposit and any other pre-payments made
Period before departure in which you notify us:
60 – 45 days
Cancellation Charge: 50% of holiday cost*
Period before departure in which you notify us:
44 – 33 days
Cancellation Charge: 60% of holiday cost*
Period before departure in which you notify us:
32 – 16 days
Cancellation Charge: 90% of holiday cost*
Period before departure in which you notify us:
Less than 16 days
Cancellation Charge: 100% of holiday cost
* or loss of deposit and pre-payments, whichever is greater
Please note that insurance premiums and amendments charges are not refundable in any circumstances.
Important Note from time to time the cancellation terms applicable to your chosen arrangements may differ from those that are set out above. Where this is the case we will clearly advise you of the applicable cancellation terms, at the time of booking.
If the reason for your cancellation is covered under the terms of your insurance policy, you may be able to reclaim these charges.
This clause 7 outlines the rights you have if you wish to cancel your single service booking. Please note that there is no automatic statutory right of cancellation under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (Directive 2011/83/EU
8. If We Change or Cancel Your Booking We may in exceptional circumstances be required to cancel your booking in which case a full refund of all monies paid will be made to you. We regret we cannot meet any expenses or losses that you may incur as a result of change or cancellation.
Very rarely, we may be forced by “force majeure” (please see clause 10) to change or terminate all or some of your arrangements after departure. If this situation does occur, we regret we will be unable to make any refunds, pay you compensation or meet any costs or expenses you incur as a result.
9. Disabilities and Medical Conditions We are not a specialist disabled holiday company, but we will do our utmost to cater for any special requirements you may have. If you or any member of your party has any medical problem or disability which may affect your booking, please provide us with full details before you make your booking so that we can try to advise you as to the suitability of your chosen arrangements. We may require you to produce a doctor’s certificate certifying that you are fit to participate. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.
10. Force Majeure Except where otherwise expressly stated in these Booking Conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by “Force Majeure”. For the purposes of these Booking Conditions, Force Majeure means any event beyond our or our supplier’s control, the consequences of which could not have been avoided even if all reasonable measures had been taken. Examples include warfare and acts of terrorism (and threat thereof), civil strife, significant risks to human health such as the outbreak of serious disease at the travel destination or natural disasters such as floods, earthquakes or weather conditions which make it impossible to travel safely to the travel destination or remain at the travel destination, the act of any government or other national or local authority including port or river authorities, industrial dispute, labour strikes, lock closure, natural or nuclear disaster, fire, chemical or biological disaster, unavoidable technical problems with transport and all similar events outside our or the supplier(s) concerned control.
Brexit Implications: please note that certain overseas travel arrangements may be affected as a result of the United Kingdom’s decision to leave the European Union. This could include an unavailability of certain flight routes, access to certain ports and airports etc. Please rest assured that this is something we will continue to monitor and will advise our customers as soon as possible if we become aware of any confirmed bookings that will be affected.
However, since this is something which is completely unprecedented and outside our control, we would treat any such changes as Force Majeure, and whilst we will endeavour to provide suitable alternative arrangements or refunds where possible, we will not be liable to pay you any compensation.
11. Complaints We make every effort to ensure that your holiday arrangements run smoothly but if you do have a problem during your holiday, please inform your tour guide or another one of our representatives immediately who will endeavour to put things right. If your complaint is not resolved locally to your complete satisfaction, please contact us or email email@example.com.
If the problem cannot be resolved and you wish to complain further, you must send formal written notice of your complaint to us at our office within 28 days of the end of your stay, giving your booking reference and all other relevant information. Please keep your letter concise and to the point. This will assist us to quickly identify your concerns and speed up our response to you.
Failure to follow the procedure set out in this clause may affect ours and the applicable supplier’s ability to investigate your complaint, and will affect your rights under this contract.
Please note that we offer an Alternative Dispute Resolution service through our membership of the Travel Trust Association (Q7300). If we are unable to agree a reasonable response or settlement to your claim, they offer an arbitration scheme. The scheme provides for a simple and inexpensive method of arbitration on documents alone with restricted liability on you for costs. The scheme does not apply where the claim exceeds £2,500 per person or £10,000 per booking, nor to claims arising solely or mainly in respect of physical injury or illness.
You can also access the European Commission Online Dispute Resolution (ODR) platform at http://ec.europa.eu/consumers/odr/. This ODR platform is a means of registering your complaint with us; it will not determine how your complaint should be resolved.
12. Our Responsibilities for your Booking
(1) Subject to the remainder of this clause, we have a duty to select the suppliers of the services making up your booking with us with reasonable skill and care. We have no liability to you for the actual provision of the services, except in cases where it is proved that we have breached that duty and damage to you has been caused. Therefore, providing we have selected the suppliers/subcontractors with reasonable skill and care, we will have no liability to you for anything that happens during the service in question or any acts or omissions of the supplier, its employees or agents.
(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:
(a) the act(s) and/or omission(s) of the person(s) affected; or
(b) the act(s) and/or omission(s) of a third party unconnected with the provision of the services contracted for and which were unforeseeable or unavoidable; or
(c) unusual or unforeseeable circumstances beyond ours or our supplier(s) control, the consequences of which could not have been avoided even if all due care had been exercised;
(d) an event which either ourselves or suppliers could not, even with all due care, have foreseen or forestalled.
(3) We limit the amount of compensation we may have to pay you if we are found liable under this clause:
(a) loss of and/or damage to any luggage or personal possessions and money,
The maximum amount we will have to pay you in respect of these claims is an amount equivalent to the excess on your insurance policy which applies to this type of loss per person in total because you are required to have adequate insurance in place to cover any losses of this kind.
(b) Claims not falling under (a) above and which don’t involve injury, illness or death
The maximum amount we will have to pay you in respect of these claims is twice the price paid by you in total. This maximum amount will only be payable where everything has gone wrong and you have not received any benefit at all from your booking.
(4) It is a condition of our acceptance of liability under this clause that you notify any claim to ourselves and our supplier(s) strictly in accordance with the complaints procedure set out in these conditions.
(5) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to ourselves or our insurers any rights they may have to pursue any third party and must provide ourselves and our insurers with all assistance we may reasonably require.
(6) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description: (a) which on the basis of the information given to us by you concerning your booking prior to our accepting it, we could not have foreseen you would suffer or incur if we breached our contract with you; or (b) relate to any business.
(7) We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not advertised by us. For example any excursion you book whilst away, or any service or facility which your hotel or any other supplier agrees to provide for you.
13. Your Responsibility It is your responsibility to provide us with accurate information in order that we can make travel arrangements on your behalf. Quotes, confirmations and itineraries should be checked carefully as soon as received and any information that appears to be incorrect or incomplete must be notified to us immediately.
When you book with us you accept responsibility that you and your party will behave in a considerate and responsible manner. If in our reasonable opinion or in the opinion of any person in authority, you or a member of your party behaves in a way as to cause or be likely to cause danger, upset or distress to any third party, damage to property or contravenes any convention governing carriage by air or sea, we or they are entitled to terminate the holiday of the person(s) concerned without notice or warning and no refund will be due. In such situations you are required to leave the aircraft, cruise, tour, accommodation or other service. Our responsibility to the person(s) in question ceases and you will be responsible for the costs of alternative arrangements and any damages or legal costs incurred.
14. Insolvency Protection We provide full financial protection for your booking by way of a Trust Account, provided as part of our membership of the Travel Trust Association (TTA) (Crown Square, Woking, Surrey, GU21 6HR; Tel: 01483 545 780, TTA Number: Q73002) who will protect you in the unlikely event of our insolvency.
15. Visa, Passport and Health Requirements It is your responsibility to check and fulfill the passport, visa, health and immigration requirements applicable to your chosen holiday. We can only provide general information about this. You must check requirements for your own specific circumstances with the relevant Embassies and/or Consulates and your own doctor as applicable. Requirements do change and you must check the up to date position in good time before departure.
You are responsible for ensuring that you travel with e-passports which remain valid for a minimum of 6 months at all times whilst travelling and have 2 clear pages remaining. Information on Visa & entry requirements and any additional documentation can be obtained by visiting the Foreign Office travel advice service or the Embassies or Consulates of the countries you are visiting.
A travel health programme should be discussed with a travel health professional as early as possible to ensure sufficient time to complete compulsory or recommended immunisation programmes. Information is available at travelhealthpro.org and fitforhealth.nhs.uk.
We do not accept responsibility if you are prevented from travelling or incur any other losses because you have not complied with passports, visa & immigration requirements or recommended and compulsory health formalities.
16. Delays, Missed Transport Arrangements & other Travel Information If you or any member of your party misses your flight or other transport arrangement, it is cancelled or you are subject to a delay of over 3 hours for any reason, you must contact us and the airline or other transport supplier concerned immediately.
Under EU Law, you have rights in some circumstances to refunds and/or compensation from the airline in cases of denied boarding, cancellation or delay to flights. Full details of these rights will be publicised at EU airports and will also be available from airlines. If the airline does not comply with these rules you should complain to the Civil Aviation Authority at www.caa.co.uk/passengers. Reimbursement in such cases is the responsibility of the airline and will not automatically entitle you to a refund of your holiday price from us. If, for any reason, you do not claim against the airline and make a claim for compensation from us, you must, at the time of payment of any compensation to you, make a complete assignment to us of the rights you have against the airline in relation to the claim that gives rise to that compensation payment. A delay or cancellation to your flight does not automatically entitle you to cancel any other arrangements even where those arrangements have been made in conjunction with your flight.
We cannot accept liability for any delay which is due to any of the reasons set out in clause 10 of these Booking Conditions (which includes the behaviour of any passenger(s) on any flight who, for example, fails to check in or board on time).
The carrier(s), flight timings aircraft type, seating configurations, routing and via points detailed on your confirmation invoice are for guidance only and are subject to alteration and confirmation. We shall inform you of the identity of the actual carrier(s) as soon as we become aware of it. The latest flight timings will be shown on your tickets which will be despatched to you approximately two weeks before departure. You should check your tickets very carefully immediately on receipt to ensure you have the correct flight times. If flight times change after tickets have been dispatched we will contact you as soon as we can to let you know.
Please note the existence of a “Community list” (available for inspection at https://ec.europa.eu/transport/modes/air/safety/air-ban_en) detailing air carriers that are subject to an operating ban with the EU Community.
17. Excursions Excursions or other tours that you may choose to book or pay for whilst you are on holiday are not part of your contracted arrangements with us. For any excursion or other tour that you book, your contract will be with the operator of the excursion or tour and not with us. We are not responsible for the provision of the excursion or tour or for anything that happens during the course of its provision by the operator.
18. Safety Standards It is the requirements and standards of the country in which your booked arrangements will take place that apply and not those of the UK. These requirements and standards will not be the same as the UK and may typically be lower.
19. Foreign Office Advice You are responsible for making yourself aware of Foreign Office advice in regard to the safety of the countries and areas in which you will be travelling and to make your decisions accordingly. Advice from the Foreign Office to avoid or leave a particular country may constitute Force Majeure (see clause 10).
20. Conditions of Suppliers Many of the services which make up your holiday are provided by independent suppliers. These suppliers provide these services in accordance with their own terms and conditions which will form part of your contract. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.
21. Law and Jurisdiction These Booking Conditions are governed by English law and we both agree that the courts of England and Wales have exclusive jurisdiction over any dispute, claim or other matter which may arise between us (unless you live in Scotland or Northern Ireland, in which case you can bring proceedings in your local court under Scottish or Northern Irish law, as applicable).
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